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1. Introduction

Giving Back Generation (“GBG”, “we”, “our”, or “us”) is committed to the highest standards of transparency, accountability, and good governance. We believe that open, honest, and timely communication with donors, sponsors, beneficiaries, regulators, and the wider public is essential to maintaining trust and maximising our charitable impact.
This policy outlines our approach to transparency in our financial activities, governance, decision-making, and programme outcomes, in line with Charity Commission requirements and sector best practice.

2. Purpose of the Policy

The aims of this policy are to:

• Ensure transparent and responsible use of all funds, donations, grants, and resources.
• Provide all stakeholders with clear, accessible information about our finances, operations, achievements, and challenges.
• Meet or exceed the regulatory standards and guidance set out by the Charity Commission for England and Wales.
• Demonstrate public benefit and the effectiveness of our work in achieving GBG’s charitable objects.

3. Public Reporting and Communication

3.1 Biannual and Annual Reports

• GBG will publish biannual transparency reports and an annual report in accordance with Charity Commission requirements.
• These reports will include:
  • Financial overview: Total funds raised, income sources, and a clear breakdown of how funds were spent (including programme costs, operational expenses, fundraising costs, and any reserves).
  • Impact assessment: Key achievements, case studies, testimonials, and data illustrating the difference our work makes to beneficiaries.
  • Governance and compliance: Updates on board/trustee decisions, changes in governance, new partnerships, major grants, or funding agreements.
  • Operational transparency: Progress against strategic objectives, updates on ongoing projects, challenges faced, and future plans.

3.2 Charity Commission and Legal Filings

• GBG will file all required annual reports, accounts, and returns with the Charity Commission and Companies House as required by law.
• Any significant regulatory issues, investigations, or compliance matters will be disclosed as appropriate and in line with Charity Commission guidance.

4. Accessibility and Engagement

• All reports and key policies will be published on GBG’s official website in accessible formats.
• Biannual and annual reports will be shared via email with donors, sponsors, and stakeholders; physical copies are available on request.
• We will make reasonable adjustments to ensure all information is accessible to people with disabilities or additional needs.
• Stakeholders, including donors, sponsors, beneficiaries, and the public, are encouraged to ask questions or request further information by contacting contact@givingbackgeneration.org.uk.
• We actively welcome feedback, suggestions, and scrutiny from all those with an interest in our work.

5. Stakeholder and Beneficiary Involvement

• We are committed to engaging stakeholders in our work by:
  • Offering opportunities to attend public meetings or online forums on our progress.
  • Consulting with beneficiaries and service users on programme design, delivery, and improvement.
  • Providing clear channels for stakeholders to raise concerns or ask questions about GBG’s operations or reports.
  • Ensuring a clear, published process for handling complaints and whistleblowing, as per Charity Commission expectations.

6. Monitoring, Learning, and Review

• GBG will review its transparency and reporting processes at least annually, taking into account feedback, best practice guidance from the Charity Commission and sector bodies, and the evolving needs of our stakeholders.
• This policy will be reviewed annually by the board of trustees, and updated as necessary to maintain the highest standards of good governance and compliance.

7. Contact Information

For questions, comments, requests, or feedback regarding this policy, our reports, or our operations, please contact:

Giving Back Generation Limited
662 High Road, N12 0NL, London, United Kingdom
contact@givingbackgeneration.org.uk

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